Personal Data Policy


THE PERSONAL DATA POLICY OF GADENS BOERN

Gadens Boern (GB) will in the following inform you about your rights as a registered member, donor, collaborator or employee in our organization and how we handle and protect your personal data.

At GB we respect the privacy of the users, and we handle personal data in accordance with the General Data Protection Regulation (GDPR). We abide by the rules of the GDPR regarding the handling of personal data, and thus we store your personal data under secured and confidential conditions.

The basis for our handling of your personal data is to complete purchases, services or to enter a contract in reference to memberships, donations, employment or cooperation agreements. We never collect personal data without you giving us this information by registration, donation, or purchases, but we do handle your submitted personal data in reference to contracts or purchases.

 

 

MEMBERS

Which data do we store?

When you sign up for a membership and thus registrate through our website, we collect the following personal data about you: Your first and last name, your e-mail address, your address, and if you donate money for a fund-raising, you can also choose to submit your CPR/CVR number for the purpose of attaining a tax-subsidise.

 

How do we handle and store your personal data?

To be exact, we store the main part of your personal data on computers and secured e-mails with limited and password protected access. Our security measures are checked continously to determine whether our user information is handled properly and under continous consideration of your rights as a user.

Data such as name, address and e-mail address are passed on through a secure connection to Betalingsservice. If you wish to make use of your possibility to tax-subsidise, then your data will be passed on to SKAT through a secure connection. Furthermore your e-mail address will be passed on to Mailchimp, so you can receive our newsletters. We will not pass on your personal datas to a third part without your consent.

 

 

EMPLOYEES, VOLUNTEERS AND JOB APPLICANTS

Which data do we store?

If you are employed or applying to volunteer in GB, we will handle the data that you have given to GB with reference to your application. That includes: Name, e-mail addresses, addresses, CV, criminal records and CPR number in order to request a child certificate.

With reference to the recruitment process, GB ask the candidates to send a criminal record as well as their CPR number with the purpose of requesting a child certificate. We request the child certificate through a secure connection on politi.dk after obtaining your consent.

GB use the data to assess whether we wish to offer you employment, as well as to communicate with you regarding the recruitment process.

 

How do we handle and store your data?

Your data (name, e-mail addresses, addresses, CV) is stored on an internal drive, e-mail boxes, that are protected with passwords, which only few selected persons have the access to. Your criminal record and child certificate are stored in an external drive.

GB can under certain circumstances also pass on your personal data, if it is required by law, a court ruling or the current legislation.



 

YOUR RIGHTS

According to the GDPR, you have a number of rights.

The rights are as follows:

  • You have the right to gain an insight into which of your personal data Gadens Boern is handling.
  • It is your right to have the personal data, that Gadens Boern is handling about you, rectified and updated.
  • You have the right to have the personal data, that Gadens Boern has registered about you, deleted. If you wish to have your personal data deleted, Gadens Boern will delete all the data that Gadens Boern is not required by law to save.
  • If the handling of your personal data is based on your consent, you have the right to withdraw this consent. This means that the handling of the data will subsequently cease, unless Gadens Boern is required by law to handle the personal data.

By sending a written application to Gadens Børn, you can receive a print of your personal data, get your personal data updated, make objections or request a deletion of your personal data.

The request has to be signed by you and contain your name, address, telephone number, e-mail address, as well as your member number at Gadens Boern, in case you have such.

 

CONTACT

If you wish to access the data, that GB is handling about you, due to either an update of your data or because you want GB to delete your data, you can contact us at info@gadensboern.org.

You can at any time make objections towards data being handled further.

If you have questions, comments or complaints about GB’s handling of personal data, you can contacts us in writing at:

Gadens Boern

℅ NTG, Hammerholmen 47

2650 Hvidovre

If you wish to complain about our handling of your personal data, then this can be done to Datatilsynet: Borgergade 28, 1300 København K, telephone: +45 33 19 32 00 or through e-mail: dt@datatilsynet.dk

Changes of the personal data policy is announced by the publication of new terms and conditions on Gadens Boern’s website.


This post is also available in: Danish